KCD Guatemala 2025

[AudMonte01]

KCD Organizer Checklist

Please fill in information, organizers, and sponsors as you assemble them, and then make a new comment when this application is ready for review.

Event Details

• Event type: In person
• Event Venue: Porta Hotel in Antigua, Guatemala
• Event Date and Time: June 14, 2025
• Expected Number of Attendees: 200
• Event cost per ticket:

Organizers Details (identify at least 3 organizers). Designate who will be the CFP admin, as well as the financial officer:

• Organizer alias: guatemala-org@kubernetescommunitydays.org
• Organizer ROLE: Sergio Méndez | sergioarm.gpl@gmail.com | DevOps Engineer, Container Registry | SLACK: Sergio Méndez | https://community.cncf.io/u/m42xqj
• Organizer ROLE: Jossie Castrillo | bkcastrillo@gmail.com | Senior Software Engineer, Alliance Global | SLACK: Jossie Castrillo | https://community.cncf.io/u/mww246
• Organizer ROLE: Juan Pablo García | pablo2011euro@gmail.com | Software Engineer, USAC University | Juan Pablo García Monzón | https://community.cncf.io/u/mvq4kp/
• Organizer ROLE: Diana Menéndez | dcmc2297@gmail.com | Full Stack Developer, e-solutions, S.A | SLACK: Diana Menendez | https://community.cncf.io/u/myj6hv
• Organizer ROLE: Salvador López | shlopezm4@gmail.com | Sr. Applications Development Specialist, TELUS Digital | SLACK: Salvador Lopez | https://community.cncf.io/u/m9hy9r
• Organizer ROLE: Alvaro García | ga1318garcia@gmail.com | Software Engineer I, Allied Global S.A | SLACK: Alvaro García | https://community.cncf.io/u/mr3c4a
• Organizer ROLE: Alvin Estrada | adawolfs@gmail.com | CNCF Ambassador, Enterprise Solutions Architect, Walmart | SLACK: adawolfs | https://community.cncf.io/u/mneqkh/
• Organizer Role: Victor Pérez | vp17ing@gmail.com] | Sr. Risk Analyst, Xoom | SLACK: Victor Perez | https://community.cncf.io/u/m28gpj/#/about
• Fiscal Sponsor Representative | Catalina Méndez | catalina@cimento.com.gt] | CEO, Cimento | SLACK: Catalina Méndez | https://community.cncf.io/u/m6mffq/#/about
• Graphics & Photography: Yimmi Ruano | [yimmiss305@gmail.com] | Cloud Engineer , Plus Technologies | SLACK: Yimmi Pernillo | https://community.cncf.io/u/mpasnt/
• Organizer ROLE: Jefferson Molina | [jeffersogmb7@gmail.com] | QA Automation Engineer II , Osigu & Co-Founder in Lumal Enterprise Technologies | SLACK: Jeff Molina | https://community.cncf.io/u/mgwud3/

Terms

IMPORTANT: These are the terms within the checklist that must be abided by. Note - There are exceptions to these requirements in some jurisdictions due to applicable laws & regulations.

• This team's fiscal sponsor has signed the terms & conditions set forth by the Linux Foundation
• This team has gone through a formal review process, where standards on timing, organizers requirements, and location collaboration have been reviewed, and approved.
• Every organizer has an account on Cloud Native Community Groups
• The majority of the organizers live within the KCD city or just outside of it. For small countries, the organizers can live within the region, but must be able to easily travel to the KCD if it were in-person.
• All organizers agree to follow the CNCF Code of Conduct
• All organizer inquiries / communication for CNCF must be summarized via GitHub (comment under your KCD issue) for easy tracking
• All organizers have taken Inclusive Open Source Community Orientation (LFC102)
• Agree to get logo creation and approval with and from CNCF. NOTE: Previously existing KCDs ideally use their previous year's logo
• Agree to use the designated CNCF registration platform
• Offer at least 3 complimentary tickets to increase diversity for the event
• Share the sponsor prospectus with CNCF via kcd@cncf.io.
• Agree to use Sessionize for CFP and to close it at least 8 weeks before the event, and launch the agenda at least 6 weeks prior to your event. CNCF will provide an event code so Sessionize is free to use if you are charging an event fee.
• Agree to ensure the final program schedule is diverse (e.g., not all speakers of one gender, one culture, or from 1 or 2 of the same company). Here are some tips on how to create a diverse lineup.
• Submit your final speaker lineup and schedule to kcd@cncf.io for review, prior to publishing the agenda.
• Produce a transparency report after your KCD (template below).

Resources & Templates

• Make a copy of this timeline based on whether your event is In-person, Hybrid, or Virtual.
• Audra to share an editable version of this Sponsor Prospectus once team decides who owns this role.
• Dynamic Agenda Builder for your speaker lineup
• CNCF will provide a editable copy of this Canva transparency report template for guidance.
• NOTE: Access to Sessionize, your microsite platform with registration, and an email alias (if desired) will be provided by a core CNCF program manager.
  -- However, we have a document with CFP guiding questions
• Recommended registration questions
• Other templates can be found here.

[AudMonte01]

November 27 Kick-off Meeting

Team

• Team to respond with their details here in the comments so Audra can update this issue accordingly
• Audra to update the team email alias and create Slack channel once the team has added their details here

Venue

• 200-250 people
• Team will use December to find a venue
• Team to request a formal letter once they know inquiring venues. Send request to kcd@cncf.io. Audra to mention fiscal sponsor in letter.

Content

• Curate keynotes ahead of opening call for papers in February

Logo

• Team to create a new logo based on these guidelines

Sponsors

• Audra to send contract template to Catalina (need her email address and details for this GitHub issue)
• Team to a copy of the above template and edit it accordingly

[Dianmz]

Organizer ROLE: Diana Menéndez | [dcmc2297@gmail.com] | Full Stack Developer, e-solutions, S.A | SLACK: Diana Menendez | https://community.cncf.io/u/myj6hv

[AlvaroG13191704]

Organizer ROLE: Alvaro García | [ga1318garcia@gmail.com] | Software Engineer I, Allied Global S.A | SLACK: Alvaro García | https://community.cncf.io/u/mr3c4a

[shlopezm4]

Organizer ROLE: Salvador López | [shlopezm4@gmail.com] | Sr. Applications Development Specialist, TELUS Digital | SLACK: Salvador Lopez | https://community.cncf.io/u/m9hy9r

[victorusacgt]

Organizer Victor Pérez | [vp17ing@gmail.com] | Sr. Risk Analyst, Xoom | SLACK: Victor Perez |
https://community.cncf.io/u/m28gpj/#/about

[AudMonte01]

Thank you, everyone! I have added you all as organizers here in the issue, in the KCD Guatemala chapter, as well as the email alias for the team (listed above).

@victorusacgt - it looks like your profile has your email address as your name if you could please update it.

[sergioarmgpl]

Today we are going to discuss a venue that has a good price for the event @AudMonte01

[AudMonte01]

January 15 CNCF Check-In

Venue insights

• Porta Hotel
• Total payment is close to $5,000 (and accepts 25% first)
• CNCF can pay via Credit Card if venue has a linked page
• Generated payment links have an expiration (could be 24-48 hours)
• Team will send Audra the link when it is ready
• Signing needs to happen this week (Cimento)

CFP timeline logistics

• 2-3 tracks for content
• Team would like to open the CFP this month
• Audra to send CFP code and instructions for Sessionize to guatemala-org@kubernetescommunitydays.org

Sponsorship

• Audra to share sponsor contract template with catalina@cimento.com.gt
• Who should Audra share prospectus template with?

[sergioarmgpl]

Fiscal Sponsor Representative Catalina Méndez | [catalina@cimento.com.gt] | CEO, Cimento | SLACK: Catalina Méndez |
https://community.cncf.io/u/m6mffq/#/about

[Catalinamadg]

Hi, Audra and team!

[sergioarmgpl]

@AudMonte01 please add Catalina to the email list.

[AudMonte01]

February 12 CNCF Monthly Check-in

CFP timeline

• Team to determine topics
• Launch CFP on February 18
• Launch video on February 25 to promote the CFP
• Team to use guiding questions to generate a form

Team

• Sergio to start a poll or doc to decide who owns what in
• IDEAS
  -- Sergio, Alvin and Victor - Program
  -- Douglas & Salvador - sponsors
  -- Catalina - Finance
  -- Website - Jimmy and/or Josie

Sponsor prospectus

• Salvador is working on the Sponsor Brochure
• The team haa a table pending to review by Victor and Douglas
• Sergio spoke with GBM at KubeCon Salt Lake City last year (potential for Platinum sponsor)

CNCF Funding

• Catalina is working on the first reimbursement
• First payment made by Cimento the place is reserved and confirmed

Insurance

• Venue currently includes fire protection
• Public events might only require an ambulance on-site
• Extend the insurance cover protect attendees

Website & Marketing

• Jossie's sister is a designer who is working on the logo
• Launch the event website the last week of February
• Fix the domain kcdgt.com to point to Bevt
• Audra to make sure the team is updated in the KCD chapter