KCD San Salvador 2025

[AudMonte01]

KCD Organizer Checklist

Please fill in information, organizers, and sponsors as you assemble them, and then make a new comment when this application is ready for review.

Event Details

• Event type: In person
• Event Venue: UCA: https://uca.edu.sv/
• Event Date and Time: September 20, 2025
• Expected Number of Attendees: 300
• Event cost per ticket: Free

Organizers Details (identify at least 3 organizers). Designate who will be the CFP admin, as well as the financial officer:

• Finance: Javier Calderon | javier.calderon@ninjaweb.us | Senior DevOps Engineer, Hightech Consulting |
• Sponsors: Jhan C Silva | jhancarlossilva.c@gmail.com | Student, Universidad Francisco Gavidia | Lives in Vancouver, Canada (but will travel to El Salvador). | SLACK: ShankyJS | https://community.cncf.io/u/m4qeyg/
• Venues logistics and CFP: José Flores | josefloressv@gmail.com | Jobsity LLC, Sr. Site Reliability Engineer/CNCF Ambassador | San Salvador, El Salvador | SLACK: josefloressv | josefloressv
• Volunteers: Jose Barahona | jrab6692@gmail.com | VISA, DevOps Engineer | Santa Tecla, El Salvador | jrab66 | jrab66
• Organizer ROLE: Melvin Burgos | melvinburgos@gmail.com | Software Engineering Analyst, The Office Gurus | SLACK: melvin burgos | https://community.cncf.io/u/m5fdpj/
• Marketing: CristherCastro | cristher@cuemby.com | COO | Delray Beach, Florida | SLACK: @cristhercastro | https://community.cncf.io/u/mzxh6e/
• Sessions: Angel Ramirez | angel@cuemby.com | CEO, Cuemby | SLACK: ar4mirez | https://community.cncf.io/u/mcct2y/

Terms

IMPORTANT: These are the terms within the checklist that must be abided by. Note - There are exceptions to these requirements in some jurisdictions due to applicable laws & regulations.

• This team's fiscal sponsor has signed the terms & conditions set forth by the Linux Foundation
• This team has gone through a formal review process, where standards on timing, organizers requirements, and location collaboration have been reviewed, and approved.
• Every organizer has an account on Cloud Native Community Groups
• The majority of the organizers live within the KCD city or just outside of it. For small countries, the organizers can live within the region, but must be able to easily travel to the KCD if it were in-person.
• All organizers agree to follow the CNCF Code of Conduct
• All organizer inquiries / communication for CNCF must be summarized via GitHub (comment under your KCD issue) for easy tracking
• All organizers have taken Inclusive Open Source Community Orientation (LFC102)
• Agree to get logo creation and approval with and from CNCF. NOTE: Previously existing KCDs ideally use their previous year's logo
• Agree to use the designated CNCF registration platform
• Offer at least 3 complimentary tickets to increase diversity for the event
• Share the sponsor prospectus with CNCF via kcd@cncf.io.
• Agree to use Sessionize for CFP and to close it at least 8 weeks before the event, and launch the agenda at least 6 weeks prior to your event. CNCF will provide an event code so Sessionize is free to use if you are charging an event fee.
• Agree to ensure the final program schedule is diverse (e.g., not all speakers of one gender, one culture, or from 1 or 2 of the same company). Here are some tips on how to create a diverse lineup.
• Submit your final speaker lineup and schedule to kcd@cncf.io for review, prior to publishing the agenda.
• Produce a transparency report after your KCD (template below).

Resources & Templates

• Make a copy of this timeline based on whether your event is In-person, Hybrid, or Virtual.
• CNCF to share an editable version of this Sponsor Prospectus once team decides who owns this role.
• Dynamic Agenda Builder for your speaker lineup
• CNCF will provide a editable copy of this Canva transparency report template for guidance.
• NOTE: Access to Sessionize, your microsite platform with registration, and an email alias (if desired) will be provided by a core CNCF program manager.

[AudMonte01]

January 29 kick-off meeting

Team Roles

• Team has already determined roles
• Jose to comment here if there are any updates to the above list of organizers

Venue insights

• A few universities
• Jose will ask about insurance when doing on-site visits

Tickets

• Audra to look into bulk student discounts (multiple codes)
• Audra mentioned the waitlist feature and bulk uploading as an option for free tickets

CNCF funding

• Javier is the fiscal entity point of contact

Required registration platform for required usage

• Bevy Pay
• Audra made team aware of taxes not being pulled from Stripe
• Audra screen shared pre order form and how it works

Sponsors

• Jhan and Angel will work on sponsors

[AudMonte01]

Hello @cristhercastro - Bevy unfortunately does not offer the service of creating bulk discounts for teams.

[AudMonte01]

February 27 CNCF Monthly Sync

Venue insights

• Meeting with UCA (3 options)
• Option 1
  -- rent main auditorium (cost per hour)
  -- team wants another room for workshops
  -- can hire an outside vendor for food and beverage
  -- cannot use KCD logo in any way
• Option 2: sub department from UCA
  -- venue could be free with a partnership
  -- BUT they do not have space for sponsorships
  -- They can use the logo
• Option 3 Desired: Combination of the first two options
  -- free venue
  -- allow for sponsors
  -- use of the KCD logo
  -- can present at an October UCA event with 2,000 students
• Jose Flores is the point of contact, and his University POC is out of town currently
• Insurance (they have protection for anyone who enters the University)

Volunteers

• Jose Barahona is reaching out to 3 Universities to

Logo

• Team is in voting phase and will send final version to

Sponsor prospectus for review

• Jhan is working on it and will send it to kcd@cncf.io for review
• Might be complete as soon as next week (depending on the venue)

[AudMonte01]

CNCF Monthly Check-in

Venue

• Jose had a meeting last week with the director of engineering department
• Verbal confirmation, but Jose still is requesting a document
• The team has a follow-up meeting tomorrow
• Potentially a pre-event, "Container Day" to maintain the relationship
• Jose asked for student volunteers to be involved in the process
• Space for sponsor booths should not be an issue

Sponsor Prospectus

• Pending venue confirmation
• Pending to see how many booths the space fits

Content

• CNCF Recommended CFP timeline
  -- agenda published August 9th at latest
  -- Speaker notifications go out the end of July
  -- Reviewing ends mid July
  -- CFP closes beginning of July
  -- CFP open for two months which means opening the beginning of May

Volunteers

• Jose Barahona is handeling volunteers
• 3 University discussions to see if students can help with planning
  -- Universidad Andres Bello - Booked a meeting for next week
  -- Universidad Modular Abierta - Waiting for approval for meeting
  -- USO (Universidad de Sonsonate) - Starting relationship
• Pending ITCA and another new university Melvin is researching

[AudMonte01]

CNCF Monthly Check-in

Venue

• Secured yesterday: https://uca.edu.sv/ (building that supports 500 people)
• The event will be free, but team may charge a swag pack to activate a code
• Audra to talk to KCD LIma on the above process

Content and CFP timeline

• Open in middle of May
• Close CFP the first week of July
• Launch agenda in the beginning August

Sponsors Prospectus

• Adding final details about venue
• Team to finalize budget: A/V, food vendors, signage, badges, swag, speaker dinner, possibly transportation from airport to venue, attendee party, etc.

Marketing

• Motivate through a container day ahead of the KCD
• Cristher to send Audra final svg and png files of logo via kcd@cncf.io
• Website: Audra to set the chapter to USD, and draft event
• Audra to give Cristher Page Builder access
• support from CNCF

Volunteers

• 3 universities Jose Barahona is in conversation with
• Jose Flores will introduce Jose B. to the UCA point of contact

[AudMonte01]

CNCF Monthly Meeting

CFP submissions so far (if open by then)

• Just opened yesterday and open for 6 weeks
• A few submissions so far

Sponsor prospectus complete and budget finalized

• Team is just updating the tiers, and working on finishing it by next Tuesday

Marketing

• Team acquired domain kcdelsalvador.org
• Waiting to publish the website
• Still need logo files from Cristher
• Team will have two ticket types. One free, and one with swag for a small cost.
• Javier is now payment lead and [try to connect a Stripe account]: https://help.bevy.com/hc/en-us/articles/25841575242263-Chapter-Level-Payouts#h_01J5XTP3R71697D914BQDC569X
• Team to make sure they ask these question in the pre-order form
• Audra to check if we can amplify LinkedIn post and target the LATAM community

[AudMonte01]

CNCF Check-in

CNCF updates

Marketing

• Only a few tickets sold so far
• Cris has helped with assets for social media
• Nelson (volunteer) will help with social posts (LinkedIn, Instagram, FB + X). July will be more active.
• CNCF to help amplify CFP on LinkedIn
• Team to reach out to their networks to ask to submit talks

Program/Content

• 25 submissions so far
• CFP closes in 10 days
• Team is working to get two keynote speakers

Sponsors

• Jhan (Shanky) to send Audra Sponsor Prospectus to upload here or submit a PR

Logistics

• Looking to have a welcome kit for the Cloud Champion attendees/registrants
• There is a team helping with a post-event/attendee party
• Team looking into Food & Beverage (F&B)

Volunteers

• Already deployed the Call for Volunteers
• There will be an agreement with each universities