KCD UK 2025

[AudMonte01]

KCD Organizer Checklist

Please fill in information, organizers, and sponsors as you assemble them, and then make a new comment when this application is ready for review.

Event Details

• Event type: In person
• Event Venue: John McIntyre Conference Centre, The University of Edinburgh
• Event Date and Time: October 21 or 22, 2025
• Expected Number of Attendees: 300
• Event cost per ticket: 99 GBP Early Bird, ? Standard

Organizers Details (identify at least 3 organizers). Designate team roles - for example, who will be the CFP admin, marketing lead, run event logistics, and be the financial officer.

• Team alias: organizers-uk@kubernetescommunitydays.org (may need updating)
• Organizer ROLE TBD: Adrian Mouat | adrian.mouat@gmail.com | Staff Developer Advocate, Chainguard | Edinburgh | SLACK: U9XV5UE11 | https://community.cncf.io/u/mmc4f3/#/about
• Organizer ROLE TBD: Carla Gaggini | Head of global community events, Isovalent |SLACK: U050105LQ10 | https://community.cncf.io/u/mnqs7k/
• Organizer ROLE TBD: Chris Kranz | chris@kranz.com | CTO @the Grafter | Various, UK | SLACK: U058AAW8R8W | https://community.cncf.io/u/m9wns7/
• Organizer ROLE TBD: Danny Abukalam | danny@abukalam.com | Bloomberg | London | SLACK: UKF1UDZDJ | https://community.cncf.io/u/mb2m3a/#/about
• Organizer ROLE TBD: Iain Smart | kcd@iainsmart.co.uk | Principal Security Consultant, AmberWolf | SLACK: D02UBCA67FZ | https://community.cncf.io/u/mcprj6
• Organizer ROLE TBD: Josh Michielsen | github@mickey.dev | Principal Engineer, Dataminr | SLACK: UFF1CQ5FH | https://community.cncf.io/u/m8h5hg/
• Organizer ROLE TBD: Lewis Denham-Parry | lewis@denhamparry.co.uk | Staff Solutions Engineer, Edera | SLACK: U94HX9K0U | https://community.cncf.io/u/mrasn3/
• Organizer ROLE: Matthew Slane | matthewjslane@googlemail.com | Senior Platform Engineer, Kaluza | SLACK: | https://community.cncf.io/u/m22yje/
• Organizer ROLE TBD: Nick Jones | nick@dischord.org | Head of Engineering, Nscale | SLACK: UJMKZGP1B | https://community.cncf.io/u/m6ahsd/
• Organizer ROLE TBD: Paula Kennedy | paula.louise.kennedy@gmail.com | Co-Founder/COO, Syntasso | SLACK: U01U6CV0M6K | https://community.cncf.io/u/m5pmr6/
• Organizer ROLE TBD: Rohit Ghumare | ghumare64@gmail.com | CNCF Marketing Committee Chair, Independent Consultant | SLACK: U03SW07GHDY | https://community.cncf.io/u/my9k5t/

Terms

IMPORTANT: These are the terms within the checklist that must be abided by. Note - There are exceptions to these requirements in some jurisdictions due to applicable laws & regulations.

• This team has signed the terms & conditions set forth by the Linux Foundation
• This team has gone through a formal review process, where standards on timing, organizers requirements, and location collaboration have been reviewed, and approved.
• Every organizer has an account on Cloud Native Community Groups
• The majority of the organizers live within the KCD city or small country of the KCD. For small countries, the organizers can live within the region, but must be able to easily travel to the KCD if it were in-person.
• All organizers agree to follow the CNCF Code of Conduct
• All organizer inquiries / communication for CNCF must be summarized via GitHub (comment under your KCD issue) for easy tracking
• All organizers have taken Inclusive Open Source Community Orientation (LFC102)
• Agree to get logo creation and approval with and from CNCF. NOTE: Previously existing KCDs ideally use their previous year's logo
• Agree to use the designated CNCF registration platform
• Offer at least 3 complimentary tickets to increase diversity for the event
• Share the sponsor prospectus with CNCF via kcd@cncf.io.
• Agree to use Sessionize for CFP and to close it at least 8 weeks before the event, and launch the agenda at least 6 weeks prior to your event. CNCF will provide an event code so Sessionize is free to use if you are charging an event fee.
• Agree to ensure the final program schedule is diverse (e.g., not all speakers of one gender, one culture, or from 1 or 2 of the same company). Here are some tips on how to create a diverse lineup.
• Submit your final speaker lineup and schedule to kcd@cncf.io for review, prior to publishing the agenda.
• Produce a transparency report after your KCD (template below).

Resources & Templates

• Make a copy of this timeline based on whether your event is In-person, Hybrid, or Virtual.
• Audra to share an editable version of this Sponsor Prospectus once team decides who owns this role.
• Dynamic Agenda Builder for your speaker lineup
• CNCF will provide a editable copy of this Canva transparency report template for guidance.
• NOTE: Access to Sessionize, your microsite platform with registration, and an email alias (if desired) will be provided by a core CNCF program manager.
  -- However, we have a document with CFP guiding questions
• Recommended registration questions
• Other templates can be found here.

[denhamparry]

Please could you change my email from lewis@cloudnativewales.io to lewis@denhamparry.co.uk

[denhamparry]

Iain Smart is also an organiser for the event this year: cncf/communitygroups#308

[smarticu5]

Details if needed:

Organizer ROLE: Iain Smart | kcd@iainsmart.co.uk | Principal Security Consultant, AmberWolf| SLACK: D02UBCA67FZ | https://community.cncf.io/u/mcprj6

[AudMonte01]

March 19 kick-off meeting with CNCF

Team Roles

• Trelo board of team roles, and tasks
• Chris & Nick: Sponsorships
• Matt and Paul: Content (organizers will review)
• Adrian, Matt, Nick(?): Venue (catering included)
• Chris: Social
• Nick & Danny: Funding
• Matt: Volunteer management

CNCF Benefits

• Training vouchers will still be provided by with a 90-day expiration, but through CNCF instead of LF
• Stickers are self-sourced and reimbursed (up to $250 USD)
• CNCF funding - Audra to send funding details to Nick and Danny

Insurance

• Team always had liability insurance coverage of 5 million GBP
• Team just needs to add LF as insured

Marketing

• Audra to message available KubeCon kiosk slots to Josh
• 99 GBP Early bird, and 149 GBP standard pricing. 1 free ticket given away to under represented groups when the more costly ticket is purchased

Bevy as required registration platform:

• ticket questions were added, and early bird sales already started
• Team needs to create discount codes
• VAT is automatically included in the ticket price. Corporate attendees may request a one-off invoice with VAT itemization.
• Adrian Mout will be the data sharing organizer (for conference badges), as he signed the T&Cs

[AudMonte01]

CNCF Monthly Check-in

Content

• 27 CFP submissions so far

Sponsors

• Verbal commitment from 2-3 (Mia Platform for example)
• Only have Gold and Silver options available (venue is smaller and less expensive)
• Prospectus in GitHub is not be up-to-date. Josh will open PR to update.

How was KubeCon for the team (uptick in submissions or ticket sales?)

• Would be great to see a schedule in advance for folks to visit other KCDs
• Friday was pretty quiet at the kiosk
• gave out 600 stickers

Marketing

• Audra to plug in Kubeweekly newsletter this week
• Audra to add button for CFP and give Josh and Paula Page Builder access

[AudMonte01]

CNCF Monthly Check-in

Content

• 47 CFP submissions so far with 3 weeks left

Sponsorship update

• Prospectus updated with PR submitted by Josh - Audra to approve and merge
• First contract signed (Gold) in the last week with 3 or 4 conversations (some verbal yeses)

CNCF Marketing focus this month?

• Audra to push CFP and prospectus ("packages are limited") in KubeWeekly newsletter
• Audra to add KCD UK to drop-down menu: https://community.cncf.io/events/details/cncf-kcd-uk-presents-kubernetes-community-days-uk-edinburgh-2025/

Insurance

• Paula will look into if team is able to add LF to policy