Open
Description
Tasks for Gavel system this year
Evaluate the Gavel System from Last Year:
- Review the issues faced last year with the Gavel system.
- Identify areas that need improvement based on the problems encountered.
Separate Gavel System for Software and Hardware:
- Develop a strategy to efficiently separate the Gavel system for software and hardware projects.
- Ensure that judges are appropriately assigned to their respective categories.
Section for AWS Projects:
- Create a dedicated section for AWS projects to meet AWS evaluation requirements.
Subdivide Individual Software Category:
- Determine whether it's necessary to subdivide the individual software category into three sections.
- Assess whether this subdivision is beneficial or if it can be streamlined.
Test Run of the System:
- Conduct a test run of the Gavel system to evaluate its effectiveness.
- Assess the impact of any changes made to the system based on the previous year's experience.
Judging Completion Indicators:
- Establish clear indicators to determine when a group's judging process is complete.
- Enable students to leave once their section's judges have finished.
Organizing Team Decision-Making:
- Consider bypassing the second round of judging and allow the organizing team to make final decisions.
- Use the Gavel system to shortlist projects but let the team decide the winners.
Documentation and Communication:
- Document all decisions and changes made to the Gavel system.
- Communicate any updates or changes to judges, participants, and the organizing team.
Continuous Improvement:
- Encourage ongoing feedback from judges, participants, and organizers to improve the system further.
- Be open to making adjustments based on feedback.
Contingency Planning:
- Develop contingency plans for potential issues that may arise during the event.
- Prepare for unexpected situations to ensure a smoother event.
Training for Judges:
- Provide training to judges, especially those evaluating AWS projects, to ensure they understand the criteria and process.
Timelines and Deadlines:
- Establish clear timelines and deadlines for all phases of the event, from project submission to judging completion.
Feedback Gathering:
- After the event, gather feedback from all stakeholders to identify areas for further improvement.
This list is based on the feedback from Eugene.