travel post

[lenkahas]

Make post about how to book your travel with 'Clarity' ....see the joke??
https://uob.sharepoint.com/sites/myerp/SitePages/Purchasing-travel.aspx

[lenkahas]

So, you need to travel to a conference, you know you have enough budget for it, but how do you actually book the trip? Where do you go and what do you request? Find out all the details in this post.

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Travel booking system

What do you need beforehand? Checklist

Before you start talking to people or booking things you need to know

1. The budget code for your research budget (if you have one) - Anyone funded by the UKRI research councils or other funding body is usually provided with an extra pot of money called 'research budget' that is supposed to be used for research-related expenses, such as travel to conferences. If you don't know your budget code, you can retrieve it by searching through budget codes on MyErp or by asking your supervisor, who should be able to retrieve the budget code as they usually have approval rights over it. (Anything over £50 should be approved by your supervisor)
2. Know where are you going and when - This one is obvious, you need to know the place you're going and when you want to go there. The trick is in being specific. Being able to suggest the exact way and time of travel and which hotel you would prefer will allow the Clarity employee to find the option closest to your desire and most importantly it will save both sides the hassle of emailing each other back and forth with available options.
3. Set your preferences and requirements - Make yourself a list of things you need and those you desire. For example, if you need a hotel breakfast and you are vegan, or you have some health or disability requirements, make sure those are on the top of your list. If you require accommodation with parking space, accommodation in a certain distance from the place of conference or you need extra space for your partner to come along, make sure you make a mental note of those too.

[lenkahas]

What to do step by step

1. Register with Clarity - you need to register yourself before you can do anything, you only need to do this once. This is simply because you need to be verified, but once you're in, you're in.

Go to Arranging travel website click on Register with Clarity, and then register for Clarity travel profile.