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Edit help (EN)
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{ "src": "UsageInstructions/CommunicationPlugins.htm", "name": "Communicate while editing" },
{"src": "UsageInstructions/Jitsi.htm", "name": "Make Audio and Video Calls"},
{"src": "UsageInstructions/Drawio.htm", "name": "Create and insert diagrams"},
{"src": "UsageInstructions/Zoom.htm", "name": "Host and schedule Zoom meetings"},
{ "src": "UsageInstructions/ChatGPT.htm", "name": "Use AI to write text" },
{ "src": "UsageInstructions/TerMef.htm", "name": "Insert definitions" },
{"src": "UsageInstructions/Pixabay.htm", "name": "Add pictures"},
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<li><span class="desktopDocumentFeatures"><b>Show the Quick Print button in the editor header</b> is used in the <em>desktop version</em> to enable quick printing via the corresponding button at the top toolbar. The file will be printed on the last selected or default printer.</span></li>
<li>
<span class="onlineDocumentFeatures">The <b>RTL Interface (Beta)</b> option is used to change the direction in which elements of the interface are displayed.</span>
<span class="desktopDocumentFeatures">In the <em>desktop</em> editors, the <b>RTL Interface (Beta)</b> option can be accessed on the main settings page. To learn more, please refer to the <a href="https://helpcenter.onlyoffice.com/installation/desktop-getting-started.aspx#ChangingSettings_block">desktop getting started</a> guide.</span>
<span class="desktopDocumentFeatures">In the <em>desktop</em> editors, the <b>RTL Interface (Beta)</b> option can be accessed on the main settings page. To learn more, please refer to the <a href="https://helpcenter.onlyoffice.com/installation/desktop-getting-started.aspx#ChangingSettings_block" target="_blank" onclick="onhyperlinkclick(this)">desktop getting started</a> guide.</span>
<p class="note">This option is available only for interface languages that require RTL.</p>
</li>
<li>The <b>Customize quick access</b> button is used to choose which buttons shall be available in the top toolbar, i.e., <em>Save</em>, <em>Print</em>, <em>Undo</em>, and <em>Redo</em>.</li>
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<input id="search" class="searchBar" placeholder="Search" type="text" onkeypress="doSearch(event)">
</div>
<h1>Co-editing documents in real time</h1>
<p>The <a href="https://www.onlyoffice.com/en/document-editor.aspx" target="_blank" onclick="onhyperlinkclick(this)"><b>Document Editor</b></a> allows you to maintain a constant team-wide approach to work flow: <a href="https://helpcenter.onlyoffice.com/userguides/groups-guides-documents-share-documents.aspx" onclick="onhyperlinkclick(this)">share</a> files and folders, <a href="../HelpfulHints/Communicating.htm" onclick="onhyperlinkclick(this)">communicate</a> right in the editor, <a href="../HelpfulHints/Commenting.htm" onclick="onhyperlinkclick(this)">comment</a> certain parts of your documents that require additional third-party input, save <a href="../HelpfulHints/VersionHistory.htm" onclick="onhyperlinkclick(this)">document versions</a> for future use, <a href="../HelpfulHints/Review.htm" onclick="onhyperlinkclick(this)">review</a> documents and add your changes without actually editing the file, <a href="../HelpfulHints/Comparison.htm" onclick="onhyperlinkclick(this)">compare and merge</a> documents to facilitate processing and editing.</p>
<p>The <a href="https://www.onlyoffice.com/en/document-editor.aspx" target="_blank" onclick="onhyperlinkclick(this)"><b>Document Editor</b></a> allows you to maintain a constant team-wide approach to work flow: <a href="https://helpcenter.onlyoffice.com/userguides/groups-guides-documents-share-documents.aspx" target="_blank" onclick="onhyperlinkclick(this)">share</a> files and folders, <a href="../HelpfulHints/Communicating.htm" onclick="onhyperlinkclick(this)">communicate</a> right in the editor, <a href="../HelpfulHints/Commenting.htm" onclick="onhyperlinkclick(this)">comment</a> certain parts of your documents that require additional third-party input, save <a href="../HelpfulHints/VersionHistory.htm" onclick="onhyperlinkclick(this)">document versions</a> for future use, <a href="../HelpfulHints/Review.htm" onclick="onhyperlinkclick(this)">review</a> documents and add your changes without actually editing the file, <a href="../HelpfulHints/Comparison.htm" onclick="onhyperlinkclick(this)">compare and merge</a> documents to facilitate processing and editing.</p>
<p>In <b>Document Editor</b>, you can collaborate on documents in real time using two modes: <b>Fast</b> or <b>Strict</b>.</p>
<p>The modes can be selected in the <a href="../HelpfulHints/AdvancedSettings.htm" onclick="onhyperlinkclick(this)">Advanced Settings</a>. It's also possible to choose the required mode using the <span class = "icon icon-coeditingmode"></span> <b>Co-editing Mode</b> icon on the <b>Collaboration</b> tab of the top toolbar:</p>
<p><img alt="Co-editing Mode menu" src="../../../../../../common/main/resources/help/en/images/coeditingmodemenu.png" /></p>
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<input id="search" class="searchBar" placeholder="Search" type="text" onkeypress="doSearch(event)">
</div>
<h1>Commenting documents</h1>
<p>The <a href="https://www.onlyoffice.com/en/document-editor.aspx" target="_blank" onclick="onhyperlinkclick(this)"><b>Document Editor</b></a> allows you to maintain a constant team-wide approach to work flow: <a href="https://helpcenter.onlyoffice.com/userguides/groups-guides-documents-share-documents.aspx" onclick="onhyperlinkclick(this)">share</a> files and folders, <a href="../HelpfulHints/CollaborativeEditing.htm" onclick="onhyperlinkclick(this)">collaborate</a> on documents in real time, <a href="../HelpfulHints/Communicating.htm" onclick="onhyperlinkclick(this)">communicate</a> right in the editor, save <a href="../HelpfulHints/VersionHistory.htm" onclick="onhyperlinkclick(this)">document versions</a> for future use, <a href="../HelpfulHints/Review.htm" onclick="onhyperlinkclick(this)">review</a> documents and add your changes without actually editing the file, <a href="../HelpfulHints/Comparison.htm" onclick="onhyperlinkclick(this)">compare and merge</a> documents to facilitate processing and editing.</p>
<p>The <a href="https://www.onlyoffice.com/en/document-editor.aspx" target="_blank" onclick="onhyperlinkclick(this)"><b>Document Editor</b></a> allows you to maintain a constant team-wide approach to work flow: <a href="https://helpcenter.onlyoffice.com/userguides/groups-guides-documents-share-documents.aspx" target="_blank" onclick="onhyperlinkclick(this)">share</a> files and folders, <a href="../HelpfulHints/CollaborativeEditing.htm" onclick="onhyperlinkclick(this)">collaborate</a> on documents in real time, <a href="../HelpfulHints/Communicating.htm" onclick="onhyperlinkclick(this)">communicate</a> right in the editor, save <a href="../HelpfulHints/VersionHistory.htm" onclick="onhyperlinkclick(this)">document versions</a> for future use, <a href="../HelpfulHints/Review.htm" onclick="onhyperlinkclick(this)">review</a> documents and add your changes without actually editing the file, <a href="../HelpfulHints/Comparison.htm" onclick="onhyperlinkclick(this)">compare and merge</a> documents to facilitate processing and editing.</p>
<p>In <b>Document Editor</b>, you can leave comments to the content of documents without actually editing it. Unlike <a href="../HelpfulHints/Communicating.htm" onclick="onhyperlinkclick(this)">chat</a> messages, the comments stay until deleted.</p>
<h3>Leaving comments and replying to them</h3>
<p>To leave a comment,</p>
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<p>To add a mention,</p>
<ol>
<li>Enter the "+" or "@" sign anywhere in the comment text - a list of the portal users will open. To simplify the search process, you can start typing a name in the comment field - the user list will change as you type.</li>
<li>Select the necessary person from the list. If the file has not yet been shared with the mentioned user, the <b>Sharing Settings</b> window will open. <b>Read only</b> access type is selected by default. <a href="https://helpcenter.onlyoffice.com/userguides/groups-guides-documents-share-documents.aspx" onclick="onhyperlinkclick(this)">Change it if necessary</a>.</li>
<li>Select the necessary person from the list. If the file has not yet been shared with the mentioned user, the <b>Sharing Settings</b> window will open. <b>Read only</b> access type is selected by default. <a href="https://helpcenter.onlyoffice.com/userguides/groups-guides-documents-share-documents.aspx" target="_blank" onclick="onhyperlinkclick(this)">Change it if necessary</a>.</li>
<li>Click <b>OK</b>.</li>
</ol>
<p>The mentioned user will receive an email notification that they have been mentioned in a comment. If the file has been shared, the user will also receive a corresponding notification.</p>
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<input id="search" class="searchBar" placeholder="Search" type="text" onkeypress="doSearch(event)">
</div>
<h1>Communicating in real time</h1>
<p>The <a href="https://www.onlyoffice.com/en/document-editor.aspx" target="_blank" onclick="onhyperlinkclick(this)"><b>Document Editor</b></a> allows you to maintain a constant team-wide approach to work flow: <a href="https://helpcenter.onlyoffice.com/userguides/groups-guides-documents-share-documents.aspx" onclick="onhyperlinkclick(this)">share</a> files and folders, <a href="../HelpfulHints/CollaborativeEditing.htm" onclick="onhyperlinkclick(this)">collaborate</a> on documents in real time, <a href="../HelpfulHints/Commenting.htm" onclick="onhyperlinkclick(this)">comment</a> certain parts of your documents that require additional third-party input, save <a href="../HelpfulHints/VersionHistory.htm" onclick="onhyperlinkclick(this)">document versions</a> for future use, <a href="../HelpfulHints/Review.htm" onclick="onhyperlinkclick(this)">review</a> documents and add your changes without actually editing the file, <a href="../HelpfulHints/Comparison.htm" onclick="onhyperlinkclick(this)">compare and merge</a> documents to facilitate processing and editing.</p>
<p>The <a href="https://www.onlyoffice.com/en/document-editor.aspx" target="_blank" onclick="onhyperlinkclick(this)"><b>Document Editor</b></a> allows you to maintain a constant team-wide approach to work flow: <a href="https://helpcenter.onlyoffice.com/userguides/groups-guides-documents-share-documents.aspx" target="_blank" onclick="onhyperlinkclick(this)">share</a> files and folders, <a href="../HelpfulHints/CollaborativeEditing.htm" onclick="onhyperlinkclick(this)">collaborate</a> on documents in real time, <a href="../HelpfulHints/Commenting.htm" onclick="onhyperlinkclick(this)">comment</a> certain parts of your documents that require additional third-party input, save <a href="../HelpfulHints/VersionHistory.htm" onclick="onhyperlinkclick(this)">document versions</a> for future use, <a href="../HelpfulHints/Review.htm" onclick="onhyperlinkclick(this)">review</a> documents and add your changes without actually editing the file, <a href="../HelpfulHints/Comparison.htm" onclick="onhyperlinkclick(this)">compare and merge</a> documents to facilitate processing and editing.</p>
<p>In <b>Document Editor</b>, you can communicate with your co-editors in real time using the built-in <b>Chat</b> tool as well as a number of useful plugins, i.e., <a href="../UsageInstructions/CommunicationPlugins.htm" onclick="onhyperlinkclick(this)">Telegram or Rainbow</a>.</p>
<p><img class="floatleft" alt="Chat window" src="../../../../../../common/main/resources/help/en/images/chat.png" /></p>
<div style="margin-left: 280px;">
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<input id="search" class="searchBar" placeholder="Search" type="text" onkeypress="doSearch(event)">
</div>
<h1>Comparing and combining documents</h1>
<p>The <a href="https://www.onlyoffice.com/en/document-editor.aspx" target="_blank" onclick="onhyperlinkclick(this)"><b>Document Editor</b></a> allows you to maintain a constant team-wide approach to work flow: <a href="https://helpcenter.onlyoffice.com/userguides/groups-guides-documents-share-documents.aspx" onclick="onhyperlinkclick(this)">share</a> files and folders, <a href="../HelpfulHints/CollaborativeEditing.htm" onclick="onhyperlinkclick(this)">collaborate</a> on documents in real time, <a href="../HelpfulHints/Communicating.htm" onclick="onhyperlinkclick(this)">communicate</a> right in the editor, <a href="../HelpfulHints/Commenting.htm" onclick="onhyperlinkclick(this)">comment</a> certain parts of your documents that require additional third-party input, save <a href="../HelpfulHints/VersionHistory.htm" onclick="onhyperlinkclick(this)">document versions</a> for future use, <a href="../HelpfulHints/Review.htm" onclick="onhyperlinkclick(this)">review</a> documents and add your changes without actually editing the file.</p>
<p>The <a href="https://www.onlyoffice.com/en/document-editor.aspx" target="_blank" onclick="onhyperlinkclick(this)"><b>Document Editor</b></a> allows you to maintain a constant team-wide approach to work flow: <a href="https://helpcenter.onlyoffice.com/userguides/groups-guides-documents-share-documents.aspx" target="_blank" onclick="onhyperlinkclick(this)">share</a> files and folders, <a href="../HelpfulHints/CollaborativeEditing.htm" onclick="onhyperlinkclick(this)">collaborate</a> on documents in real time, <a href="../HelpfulHints/Communicating.htm" onclick="onhyperlinkclick(this)">communicate</a> right in the editor, <a href="../HelpfulHints/Commenting.htm" onclick="onhyperlinkclick(this)">comment</a> certain parts of your documents that require additional third-party input, save <a href="../HelpfulHints/VersionHistory.htm" onclick="onhyperlinkclick(this)">document versions</a> for future use, <a href="../HelpfulHints/Review.htm" onclick="onhyperlinkclick(this)">review</a> documents and add your changes without actually editing the file.</p>
<p>If you need to compare and merge two documents, the <a href="https://www.onlyoffice.com/en/document-editor.aspx" target="_blank" onclick="onhyperlinkclick(this)"><b>Document Editor</b></a> provides you with the document <b>Compare</b> feature. It allows displaying the differences between two documents and merge the documents by accepting the changes one by one or all at once.</p>
<p>The <b>Combine</b> feature may seem the same but with one major difference, i.e., the Tracked Changes in both versions are merged into one version and the rest of the texts is compared. </p>
<p>After merging two documents, the result will be stored on the portal as a new version of the original file<!-- (in the <em>online version</em> of editors)-->. <!--In the desktop version, when you click the <b>Save</b> button, the dialog window will appear where you will be suggested to save a new file.--></p>
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<input id="search" class="searchBar" placeholder="Search" type="text" onkeypress="doSearch(event)">
</div>
<h1>Reviewing documents</h1>
<p>The <a href="https://www.onlyoffice.com/en/document-editor.aspx" target="_blank" onclick="onhyperlinkclick(this)"><b>Document Editor</b></a> allows you to maintain a constant team-wide approach to work flow: <a href="https://helpcenter.onlyoffice.com/userguides/groups-guides-documents-share-documents.aspx" onclick="onhyperlinkclick(this)">share</a> files and folders, <a href="../HelpfulHints/CollaborativeEditing.htm" onclick="onhyperlinkclick(this)">collaborate</a> on documents in real time, <a href="../HelpfulHints/Communicating.htm" onclick="onhyperlinkclick(this)">communicate</a> right in the editor, <a href="../HelpfulHints/Commenting.htm" onclick="onhyperlinkclick(this)">comment</a> certain parts of your documents that require additional third-party input, save <a href="../HelpfulHints/VersionHistory.htm" onclick="onhyperlinkclick(this)">document versions</a> for future use, <a href="../HelpfulHints/Comparison.htm" onclick="onhyperlinkclick(this)">compare and merge</a> documents to facilitate processing and editing.</p>
<p>The <a href="https://www.onlyoffice.com/en/document-editor.aspx" target="_blank" onclick="onhyperlinkclick(this)"><b>Document Editor</b></a> allows you to maintain a constant team-wide approach to work flow: <a href="https://helpcenter.onlyoffice.com/userguides/groups-guides-documents-share-documents.aspx" target="_blank" onclick="onhyperlinkclick(this)">share</a> files and folders, <a href="../HelpfulHints/CollaborativeEditing.htm" onclick="onhyperlinkclick(this)">collaborate</a> on documents in real time, <a href="../HelpfulHints/Communicating.htm" onclick="onhyperlinkclick(this)">communicate</a> right in the editor, <a href="../HelpfulHints/Commenting.htm" onclick="onhyperlinkclick(this)">comment</a> certain parts of your documents that require additional third-party input, save <a href="../HelpfulHints/VersionHistory.htm" onclick="onhyperlinkclick(this)">document versions</a> for future use, <a href="../HelpfulHints/Comparison.htm" onclick="onhyperlinkclick(this)">compare and merge</a> documents to facilitate processing and editing.</p>
<p>When somebody shares a file with you using review permissions, you need to apply the document <b>Review</b> feature.</p>
<p>In the <a href="https://www.onlyoffice.com/en/document-editor.aspx" target="_blank" onclick="onhyperlinkclick(this)"><b>Document Editor</b></a>, as a reviewer, you can use the Review option to review the document, change the sentences, phrases and other page elements, correct spelling, etc. without actually editing it. All your changes will be recorded and shown to the person who sent you the document.</p>
<p>If you send the file for review, you will need to display all the changes that were made to it, view them, and either accept or reject them.</p>
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</div>
<h1>Spell-checking</h1>
<p>The <a href="https://www.onlyoffice.com/en/document-editor.aspx" target="_blank" onclick="onhyperlinkclick(this)"><b>Document Editor</b></a> allows you to check the spelling of your text in a certain language and correct mistakes while editing. In the <em>desktop version</em>, it's also possible to add words into a custom dictionary, which is used for all three editors.</p>
<p class="note">Starting from <b>version 6.3</b>, the ONLYOFFICE editors support the <b>SharedWorker</b> interface for smoother operation without significant memory consumption. If your browser does not support SharedWorker then just <b>Worker</b> will be active. For more information about SharedWorker please refer to <a href="https://javascript.plainenglish.io/introduction-to-shared-workers-533d9abe9de3">this article</a>.</p>
<p class="note">Starting from <b>version 6.3</b>, the ONLYOFFICE editors support the <b>SharedWorker</b> interface for smoother operation without significant memory consumption. If your browser does not support SharedWorker then just <b>Worker</b> will be active. For more information about SharedWorker please refer to <a href="https://javascript.plainenglish.io/introduction-to-shared-workers-533d9abe9de3" target="_blank" onclick="onhyperlinkclick(this)">this article</a>.</p>
<p>First, <b>choose a language</b> for your document. Click the <span class="icon icon-document_language"></span> <b>Set Document Language</b> icon on the status bar. In the opened window, select the required language and click <b>OK</b>. The selected language will be applied to the whole document. </p>
<p><img alt="Set Document Language window" src="../../../../../../common/main/resources/help/en/images/document_language_window.png" /></p>
<p>To <b>choose a different language</b> for any piece within the document, select the necessary text passage with the mouse and use the <img alt="Spell-checking - Text Language selector" src="../images/spellchecking_language.png" /> menu on the status bar.</p>
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