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Original file line number Diff line number Diff line change
Expand Up @@ -71,23 +71,23 @@ You may enter the Zoom up to 10 minutes before the start of the event. Do so by

### Claiming Host and Assigning Co-host

When you arrive in the Zoom, enter the Host Code to claim Host privledges. To do this, navigate to the `#vc-events-admin` channel in Slack and copy the Host Code from the posted Coffee Table group event.
When you arrive in the Zoom, enter the Host Code to claim Host privileges. To do this, navigate to the `#vc-events-admin` channel in Slack and copy the Host Code from the posted Coffee Table group event.

![Post to the `#vc-events-admin` channel in Slack](../../_assets/images/host-code.png)
![Post to the `#vc-events-admin` channel in Slack showing the host code and Zoom URL](../../_assets/images/host-code.png)

Back in Zoom, open the Participants tab and click on the 'Claim host' button to input the code.

![A Zoom meeting with no Host](../../_assets/images/hostless-zoom.png)
![A Participants tab showing options: 'Invite', 'Unmute me', and 'Claim host' ](../../_assets/images/hostless-zoom.png)

![Zoom's 'Claim host' modal](../../_assets/images/claim-host.png)
![Zoom's 'Claim host' modal to type the host key](../../_assets/images/claim-host.png)

Once your Co-host enters the Zoom, hover over their name in the Participants tab and click the 'More ▿' button. Select the 'Make co-host' option to grant them Co-host privledges.
Once your Co-host enters the Zoom, hover over their name in the Participants tab and click the 'More ▿' button. Select the 'Make co-host' option to grant them Co-host privileges.

![Meg & Joe making faces for your enjoyment](../../_assets/images/assign-co-host.png)
![More button dropdown with 'Make co-host option'](../../_assets/images/assign-co-host.png)

:::warning

As Zoom Host, if you leave the Zoom, you will end the call for all participants! If you have to leave early, be sure to pass Host privledges to your Co-host by following the steps above and selecting 'Make host' before exiting the Zoom call.
As Zoom Host, if you leave the Zoom, you will end the call for all participants! If you have to leave early, be sure to pass Host privileges to your Co-host by following the steps above and selecting 'Make host' before exiting the Zoom call.

:::

Expand All @@ -104,15 +104,15 @@ Then, select the number of breakout rooms you want to create.

Don't forget to click on 'Open all rooms' when you're finished creating them!

![Zoom's Breakout room modal](../../_assets/images/breakout-room-options.png)
![Zoom's Breakout room modal showing options: 'Recreate', 'Add room', and 'Open all rooms'](../../_assets/images/breakout-room-options.png)

### Ending a Meeting

Once your Coffee Table event has finished, click the 'End' button. This will trigger a pop-up where you'll select 'End meeting for all.'

![Zoom's 'End' button](../../_assets/images/end-button.png)

![Zoom's options for ending a meeting](../../_assets/images/end-options.png)
![Zoom's dialog box showing two options: 'End meeting for all' and 'Leave meeting'](../../_assets/images/end-options.png)

:::warning[Caution]

Expand All @@ -138,7 +138,7 @@ All Virtual Coffee events have automated messages attached to them:
- In addition, this message is always posted to `#vc-events-admin`. The content of this message includes the event name, time, location (Zoom URL), host code, and in which Slack channel the join link is posted. It also displays a 'Join Event' button for the Coffee Table Hosts and Leader to use.
- The 'Join Event' buttons in both messages are identical, so a Coffee Table Host or Leader can use either one.

![Post to the `#vc-events` channel in Slack](../../_assets/images/starting-soon-post.png)
![Post to the `#vc-events` channel in Slack announcing an event](../../_assets/images/starting-soon-post.png)

## Important Contacts

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2 changes: 1 addition & 1 deletion docs/coffees/README.md
Original file line number Diff line number Diff line change
Expand Up @@ -107,7 +107,7 @@ This gives the Hosts time to plan the rooms and assign volunteers to roles for e

Once we have volunteered for a slot it will look something like this in slack:

![Example volunteer poll](../_assets/images/example-volunteer-poll.png)
![Slack volunteer poll for notetaker and room leader roles](../_assets/images/example-volunteer-poll.png)

Later that day the MC or Host for the week will post a list of Room Leader / Notetaker pairings.

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Expand Up @@ -37,12 +37,12 @@ Monthly Challenge team communication and facilitation mostly takes place in Slac

1. Click the down arrow next to the channel's name.

![Get channel details](../../_assets/images/get-channel-details.png)
![Tab showing channel name](../../_assets/images/get-channel-details.png)

2. Click the "Edit" button in the topic section. Fill it in with the name of the challenge and the link to the challenge page on the website.
3. Click the "Edit" button in the description section. Fill it in with a brief description of the challenge.

![Edit channel's topic and description](../../_assets/images/edit-channel-topic-and-description.png)
![Topic and Description sections under the channel name's About Tab](../../_assets/images/edit-channel-topic-and-description.png)
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![Topic and Description sections under the channel name's About Tab](../../_assets/images/edit-channel-topic-and-description.png)
![The 'About' tab in a Slack channel shows 'Edit' buttons in the 'Topic' and 'Description sections](../../_assets/images/edit-channel-topic-and-description.png)


## Setting Up a Slack Bot

Expand All @@ -60,12 +60,12 @@ Sometimes, you want to write a customized thread directly from your account, suc
2. Write your message.
3. Click the down arrow next to the green "Send" icon.

![Slack schedule for later](../../_assets/images/slack-schedule-for-later.png)
![Slack text box to type a message](../../_assets/images/slack-schedule-for-later.png)

4. Select the "Custom time".
5. Set the day and time. This day and time default to your timezone.

![Slack schedule message](../../_assets/images/slack-schedule-message.png)
![Slack text box with day and time options](../../_assets/images/slack-schedule-message.png)

## Updating the Monthly Challenge Pages on the Website

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